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The Roster 

Terms and Conditions

INTRODUCTION

The Roster is an online directory of creative agencies, organisations and freelance members.

It is a network based on trust. We expect all Users — Members and Agencies — to behave honestly, and not to use the Service in any way that:

  • infringes or defames any third party (including copyright)
  • makes false claims of work and/or experience
  • does anything intentionally to harm the Service or the interests of any Users of the Service.

We have one basic rule:

Behave honestly and with integrity: don’t do anything that you wouldn’t be happy having done to yourself or your business.

If we believe you are not behaving honestly or with integrity, we will suspend or remove your account from the site without notice.


OVERVIEW

The Roster, henceforth referred to as “The Roster”, “We”, “Us”, or “Our”, is an online database that connects Agencies and organisations with a directory of freelance Members (the Service). By using the Service, which is accessed via http://the-roster.co (the Site), you agree to be bound by, and comply with these terms and conditions, which govern your access to the Site and the use of any/all Content contained within it.

If you do not agree to these terms, you have no right to use or obtain information from the Service.

Definitions

“User” or “Users”: An individual, business or organisation with an active account on the Site

“Agency” or “Agencies”:  An individual, business or organisation using the site to search for and book a Member

“Database”: An organised list of images and information about individual Users

“Member”: A freelance individual or company whose details are held on the Database for the purpose of obtaining a Booking from an Agency

“Booking”: An agreed commission between any two Users

“Content”: All text, images, graphics and information held within the Site

“Profile”: Information about individual Users, that is stored on the Site

“Recruiter”, “Recruitment Agent” or “Recruitment Agency”: Any individual, company or organisation that engages or supplies permanent, contract or temporary staff for or to a third party individual, business or organisation.

“Subscription”: An annual, recurring charge paid by Agencies to access the Site

“Working Day”: Any day other than a Saturday or Sunday or Bank Holiday in England and Wales.

“Trial Period”: A single period of ten working days.


GENERAL DISCLAIMER

THE SITE AND SERVICE ALLOWS BUSINESSES TO SEARCH FOR, CONTACT, AND ENGAGE MEMBERS FOR BOOKINGS, AS AGREED BETWEEN PARTIES. IN USING THE ROSTER, YOU AGREE THAT WE ARE NOT INVOLVED IN THE BOOKING PROCESS IN ANY WAY, DO NOT ACT AS AN INTERMEDIARY OR AS A RECRUITMENT AGENT, HAVE NO CONTROL OVER THE CONDUCT OF ANY/ALL INVOLVED PARTIES AND ACCEPT NO LIABILITY IN THIS REGARD.

We rely on our existing Members to determine which details are available on the Site, and we do not endorse or recommend any individual, business or organisation.

We accept no responsibility for the accuracy of User information within the Site, or liability for any loss or damage caused by any User. All Users acknowledge their responsibility to ensure the suitability and status of any other User prior to any agreement.

While all reasonable care is taken to ensure the Site is free from viruses or malicious software/malware, it is your responsibility to ensure your IT (Information Technology) systems are protected.

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AGENCY TERMS

1. Description of Services

The Roster is an online directory of creative businesses and freelance resources accessed via an annual Subscription. Access to our website enables you to search, review and contact current Members and any other Members we may add from time to time.

We reserve the sole right to modify or discontinue the Site or any of its features at any time with or without notice. We will not be liable to you or to any third party should we exercise this right.

Certain services may have additional special terms and conditions, which will be made clear before you use those services.

  • 1.1 Terms of Subscription
    To use The Service you agree to pay a non-refundable Subscription fee of £199.00 which grants access for a period of 12 months. Payment shall be made in advance and in Pounds Sterling. Prices are subject to change without notice. For existing customers, any change in price will take effect on the Subscription renewal date.
  • 1.2 Free Trial Period
    We offer all new Agency customers a free Trial Period of two weeks (10 working days) during which time they may assess the Service. If during this time an Agency views the contact details of any Member they will be deemed to have accepted the Terms of Subscription as set out in 1.1 and an invoice will be produced. If during the trial period an agency does not confirm to Us in writing that they do not wish to use the Service they will be deemed to have accepted the Terms of Subscription as set out in 1.1 and an invoice will be produced.
  • 1.3 Renewal
    The Roster is an on-going Subscription service. At the end of each Subscription period we notify all Agencies that their Subscription will automatically renew unless cancelled within the terms set out in 1.4
  • 1.4 Cancellation
    All cancellation requests must be made in writing and by the authorised User. Upon receipt of a cancellation request from the User, all details and account information held on the site will be deleted.

    To avoid an automatic renewal charge (as set out in 1.3) an Agency wishing to cancel their Subscription must do so in writing at least 5 (five) working days before the renewal date.

    In the event that a Subscription is cancelled during the course of a Free Trial Period, no charge will be made (subject to the conditions set out in 1.2)

    In the event that a Subscription is cancelled during the course of a 12 month subscription, no refund—either part or whole—shall be offered.

    Any breach of these Terms and Conditions may result in the termination of access to The Service.

    In the event of an Agency Subscription being terminated due to a breach of these Terms and Conditions no refund of any kind will be given. 

2. Disclaimer

  • 2.1 While we aim to have a wide range of Members, we give no guarantee that the Site contains appropriate Members for every User, or that any Member will be available as required by a User.
  • 2.2 The Agency agrees that it is their responsibility to assess Members and ensure they are fit to work, and match requirements.

3. Using The Roster

By using this Service you agree to provide personal and company information that is both true and accurate, and not to impersonate any person or company, or use a name that you are not entitled to use.

You agree to use the Service only for its intended use as set out in Section 1, Description of Services. While we are committed to ensuring access to the Site, we are not liable for any interruption to the Service, however it is caused.

In using the Service, you agree not to:

  • 3.1 Download, store or transcribe in any format, whether digital or other, the entirety or any part of the directory
  • 3.2 Share or make available to any third party, details or information obtained from your use of the Service
  • 3.2 Contact any User for any reason other than in connection with your use of the Service.

4. Right of refusal

The Roster is not available for use by any individual or company operating as, or on behalf of any Recruiter, Recruitment Agent or Recruitment Agency.

We will suspend or cancel any Agency account that is accessed or operated by an individual acting as or for a Recruiter, or on behalf of a Recruitment Agency.

In-house resource, studio and traffic managers (full-time or freelance) who source or recruit staff for their organisation, are welcome to use The Roster.

5. Data Protection

By accepting this agreement, you consent to your information being stored on a Database as part of the Site, and passed to Members for the purpose of using the Service:

  • 5.1 You can review, edit and keep your registered details up to date by accessing the Service with your username and password.
  • 5.2 We will not sell, trade or otherwise share any information of any User with organisations or individuals not connected with the Service.
  • 5.3 You agree to your information being made available to other Members as and when required for the purpose of using the Service.
  • 5.4 Agency Content will be available only to Members of the Service when an Agency contacts a Member. Any Agency content submitted will not be available to the general public.
  • 5.5 If you do not wish your information to be used in this way, you are not eligible to use the Service.

6. Confidentiality

By using the Service you agree to:

  • 6.1 Treat all information belonging to Members as confidential, and safeguard it accordingly.
  • 6.2 Ensure that any information obtained while using the Service is used only for this purpose.
  • 6.3 Take all necessary precautions to ensure that Member information obtained from the Service is available only to staff or consultants employed by you, and only for the purpose of using the Service.
  • 6.4 Not disclose Member information to any third party individual or organisation without the permission of both the Member and The Roster.

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MEMBER TERMS

7. Description of services

The Roster is an online directory of creative businesses and freelance resources. The Site enables Members to post their folios and CVs on individual Profile pages, enabling Agencies to search, review, and contact Members directly for Bookings.

We reserve the sole right to modify or discontinue the Site or any of its features at any time with or without notice. We will not be liable to you or to any third party should we exercise this right.

Certain services may have additional special terms and conditions, which will be made clear to you before you use those services.

8. Membership

We are a private directory. We reserve the right to vet all potential and existing Members (including via reference checks). We reserve the right to refuse any applicant; membership, and/or access to the Service for any reason as we see fit.

9. Member Obligations

By using the Service you agree:

  • 9.1 To submit Content that will be used and shown on your individual Profile for Agencies to search and review.
  • 9.2 That all Content submitted to the Site has been created by you, has the appropriate authorisation to be submitted, and is accurate and truthful.
  • 9.3 To abide by any additional terms and conditions of a Booking.

10. Disclaimer

  • 10.1 While we aim to have a wide range of Agencies, we provide no guarantee that the Site will contain appropriate Agencies for every Member.
  • 10.2 All Bookings are agreements between Agencies and Members, not with The Roster. We have no control over the availability, frequency and flexibility of these Bookings, which will vary from time to time.
  • 10.3 The Member agrees that it is their responsibility to assess Agencies to ensure they match requirements.
  • 10.4 Any Content submitted to The Roster is solely your responsibility. We are not liable for any of your work or submissions.
  • 10.5 We reserve the right to contact individuals and Agencies on your behalf to verify references if necessary.
  • 10.6 If Members abuse the Site or ignore these terms and conditions, their membership will be terminated.

11. Data Protection

By accepting this agreement, you consent to your information being stored on a Database as part of the Site and passed to Agencies for the purpose of using the Service:

  • 11.1 You can review, edit and keep your registered details up to date by accessing the Service with your username and password.
  • 11.2 We will not sell, trade or otherwise share any User information with organisations or individuals not connected with the Service.
  • 11.3 You agree to your information being made available to Agencies as and when required, for the purpose of using the Service.
  • 11.4 Member Content will be available only to Users of the Service and not to the general public.
  • 11.5 If you do not wish your information to be used in this way you are not eligible to use the Service.

12. Confidentiality

By using the Service you agree to:

  • 12.1 Treat all information belonging to Agencies as confidential, and safeguard it accordingly.
  • 12.2 Take all necessary precautions to ensure that all Agency information obtained from the Site is used only by you, and for the purpose of using the Service.
  • 12.3 Not to disclose any Agency information to any other third party individual or organisation without the permission of both the Agency and The Roster.